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DIRECTOR/PRODUCERS' ASSISTANT AND CENTRAL DIARY CO-ORD (Maternity Cover)
Feature: That Christmas
Location: Central London with occasional travel
Reports To: Producer
Contract type: Full time, run of show
All applications to send: CV and covering letter with availability to careers@locksmithanimation.com
Please Note: This Is a UK, London based position.
Key Purpose of the Job:
The Director/Producer’s Assistant and Central Diary Co-ordinator (DPADC) is a highly responsible and central role on the production. This person is responsible for controlling the complex and changing needs of the Director and Producers’ day-to-day schedule and acts as the central point of contact for the production calendar and all show departments bidding for the Director/Producers’ time.
Responsibilities:
Needs to Be:
Flexible, adaptable, emotionally mature, demonstrate good judgment, planning and organizational skills, stress tolerance, and high energy levels with an excellent attention to detail. The ideal candidate will exhibit high levels of personal responsibility and be keen to take the initiative and problem-solve outside the role. As the first point of contact on the show, it is essential that this person is always friendly, polite, reliable and efficient. They will have a can-do attitude with exceptional organizational and interpersonal skills.
The ideal candidate will have 1+ years’ as an Executive or Production PA, will work effectively within and alongside the production team to ensure the smooth running of the show, and will have a working knowledge of CG feature production processes.
All applications to send: CV and covering letter with availability to careers@locksmithanimation.com
N.B: This Is a UK, London based position.
Location: Central London with occasional travel
Reports To: Producer
Contract type: Full time, run of show
All applications to send: CV and covering letter with availability to careers@locksmithanimation.com
Please Note: This Is a UK, London based position.
Key Purpose of the Job:
The Director/Producer’s Assistant and Central Diary Co-ordinator (DPADC) is a highly responsible and central role on the production. This person is responsible for controlling the complex and changing needs of the Director and Producers’ day-to-day schedule and acts as the central point of contact for the production calendar and all show departments bidding for the Director/Producers’ time.
Responsibilities:
- Support all aspects of the Director/Producers’ professional and personal duties.
- Manage the central diary and the respective Director/Producers’ diaries and ensure that the Director/Producers are able to work effectively and continuously by continuously prioritize competing demands in close collaboration with the show’s production team.
- Communicate diary changes clearly and efficiently to all relevant parties. Filter questions and feed to correct departments regarding any information on the show about timings, outages, illness, and holiday, dates and integrating them into show schedule.
- Maintain excellent relationships with all department supervisors in order to negotiate delays in timings and cancellations. Understand consequences of any delays and relaying this information at the daily meetings in order to keep everyone abreast of diary conflicts.
- Ensure that the Director/Producers are fully prepared for all meetings, including requesting and printing materials, scheduling travel arrangements, booking meeting rooms, cars, and couriers. Ensure their catering needs are attended to.
- Communicate to Director/Producers throughout the day any updates and reminding them where they are meant to be and when.
- Retaining and applying nuances of different technical needs for each meeting, (including which screening rooms/Edits are needed in order to achieve goals), HOD availability, and any other issues which may arise technically or otherwise in order to schedule meetings in at a location and time that suits all these individual needs.
- Request and create agendas as needed.
- Manage materials and printing for pitching sessions, note taking and any other administrative assistance.
- Oversee the ordering of supplies for the Director/Producers and manage their technical and IT requirements
- Ensure that Director/Producers meetings start and end on time.
- Liaise with all departments and animation vendor to co-ordinate calendars across both sites and ensure tasks and travel are scheduled appropriately.
- Book travel for Director/Producers and other key crew members as requested
- Organise and co-ordinate alongside other production co-ords, screenings, venues, parties, gifts, and other general production activities.
Needs to Be:
Flexible, adaptable, emotionally mature, demonstrate good judgment, planning and organizational skills, stress tolerance, and high energy levels with an excellent attention to detail. The ideal candidate will exhibit high levels of personal responsibility and be keen to take the initiative and problem-solve outside the role. As the first point of contact on the show, it is essential that this person is always friendly, polite, reliable and efficient. They will have a can-do attitude with exceptional organizational and interpersonal skills.
The ideal candidate will have 1+ years’ as an Executive or Production PA, will work effectively within and alongside the production team to ensure the smooth running of the show, and will have a working knowledge of CG feature production processes.
All applications to send: CV and covering letter with availability to careers@locksmithanimation.com
N.B: This Is a UK, London based position.